Manage privileges

Available with Workflow Manager license.

Privileges allow Workflow Manager (Classic) administrators to restrict or allow application functionality to groups of users. By combining groups, users can be given many different combinations of functionality via privileges. Privileges allow the configuration of significantly more advanced roles. The privileges used by the default application are detailed below.

Privilege nameDescription

AdministratorAccess

User can access the Workflow Manager (Classic) database in Workflow Manager (Classic). Users can execute the Clear Job Replication, Import Job Data, Export Job Data, Replicate Job Data, and Synchronize Job Data geoprocessing tools.

AOIOverlapOverride

User can create an overlapping AOI for a job where the AOI overlap rule applies.

AssignAnyJob

User can assign any job to any individual or group at any time.

AssignAnyPath

User can assign any path, at any time, to any user or group.

AssignAnyStep

User can assign any step, at any time, to any user/group.

CanAddAttachesForHeldJobs

User can override a hold to add attachments to a job.

CanAddCommentsForHeldJobs

User can override a hold to add comments to a job and add a note to a job.

CanChangeDates

User can change the start and due date of the job.

CanChangeJobOwner

User can change the job owner.

CanChangePriority

User can change the priority of the job.

CanExportTransactions

User can export stored transactions for any job.

CanRecreateWorkflow

User can recreate the workflow for an existing job assigned to them.

CanReopenClosedJobs

User can reopen any closed job.

CanSetDatabaseLogin

User can change their individual login for the data workspaces configured in the system.

CanSetStep

User can set the current step of the job to any step they want at any time.

CanSubscribeToNotifications

User can subscribe to any notification.

CanTakeJobsOffline

User can take the job offline.

CanUpdatePropsForHeldJobs

User can override a hold to modify properties on a job.

CanUpdateUserProfile

User can change profile information.

CloseJob

User can close a job when the workflow is complete.

CreateJob

User can create/clone a job.

CreateVersion

User can create the job version.

DeleteJobs

User can delete jobs, versions, and job MXDs.

DeleteMXD

User can delete job MXDs.

DeleteVersion

User can delete editing versions.

ExportJobs

User can export jobs to a configuration file.

GroupJobAssign

User can assign any job that is assigned to their group(s) to anybody in their group(s).

GroupStepAssign

User can assign any step that is assigned to their group(s) to anybody in their group(s).

IndividualJobAssign

User can assign any job to themselves that is assigned to their group, and also back to their group from themselves.

IndividualStepAssign

User can assign any step to themselves that is assigned to their group, and also back to their group from themselves.

ManageAOI

User can modify the Area of Interest on a job.

ManageAttachments

User can add/remove attachments on a job.

ManageDataWorkspace

User can choose the data workspace for a job.

ManageDependencies

User can add/remove/modify dependencies on a job.

ManageExtendedProperties

User can modify extended properties on the job.

ManageHolds

User can add/remove holds on a job.

ManageLinkedProperties

User can modify (add/modify/delete) linked or related properties on the job.

ManageQuery

User can manage (add/remove/modify) their own personal queries.

ManageReplication

User can manage repository replication. User can execute Clear Job Replication, Import Job Data, Export Job Data, Replicate Job Data, and Synchronize Job Data geoprocessing tools without AdministratorAccess privilege.

ManageVersion

User can modify the version that the job is pointing to and create the version using the UI.

ManageWorkflow

User can modify the workflow when the job is created before committing the workflow for execution.

OfflineJobOverride

User can bring online a job taken offline by another user.

UpdateProperties

User can update properties on a job.

It is not advised that you delete any of these privileges. If any are missing, the functionality it allows will be missing from the application. You are able to add more privileges to the system, but these privileges will only be enforced in custom extensions you create for Workflow Manager (Classic).

Complete these steps to manage privileges:

  1. Start ArcGIS Workflow Manager (Classic) Administrator and connect to your Workflow Manager (Classic) database.
  2. Expand Security > Privileges.

    If you imported the minimum or quick-start configuration, you will see privileges listed.

  3. Right-click a privilege and click Edit Item.

    The Privilege Properties dialog box appears.

  4. Update the Description as necessary.
  5. Click the Groups tab.
  6. Add or remove groups from having the privilege.
  7. Click OK to save changes and close the Privilege Properties dialog box.