Manage privileges

Available with Workflow Manager license.

Privileges allow Workflow Manager (Classic) administrators to restrict or allow application functionality to groups of users. By combining groups, users can be given many different combinations of functionality via privileges. Privileges allow the configuration of significantly more advanced roles. The privileges used by the default application are detailed below.

Privilege name	Description
AdministratorAccess	User can access the Workflow Manager (Classic) database in Workflow Manager (Classic). Users can execute the Clear Job Replication, Import Job Data, Export Job Data, Replicate Job Data, and Synchronize Job Data geoprocessing tools.
AOIOverlapOverride	User can create an overlapping AOI for a job where the AOI overlap rule applies.
AssignAnyJob	User can assign any job to any individual or group at any time.
AssignAnyPath	User can assign any path, at any time, to any user or group.
AssignAnyStep	User can assign any step, at any time, to any user/group.
CanAddAttachesForHeldJobs	User can override a hold to add attachments to a job.
CanAddCommentsForHeldJobs	User can override a hold to add comments to a job and add a note to a job.
CanChangeDates	User can change the start and due date of the job.
CanChangeJobOwner	User can change the job owner.
CanChangePriority	User can change the priority of the job.
CanExportTransactions	User can export stored transactions for any job.
CanRecreateWorkflow	User can recreate the workflow for an existing job assigned to them.
CanReopenClosedJobs	User can reopen any closed job.
CanSetDatabaseLogin	User can change their individual login for the data workspaces configured in the system.
CanSetStep	User can set the current step of the job to any step they want at any time.
CanSubscribeToNotifications	User can subscribe to any notification.
CanTakeJobsOffline	User can take the job offline.
CanUpdatePropsForHeldJobs	User can override a hold to modify properties on a job.
CanUpdateUserProfile	User can change profile information.
CloseJob	User can close a job when the workflow is complete.
CreateJob	User can create/clone a job.
CreateVersion	User can create the job version.
DeleteJobs	User can delete jobs, versions, and job MXDs.
DeleteMXD	User can delete job MXDs.
DeleteVersion	User can delete editing versions.
ExportJobs	User can export jobs to a configuration file.
GroupJobAssign	User can assign any job that is assigned to their group(s) to anybody in their group(s).
GroupStepAssign	User can assign any step that is assigned to their group(s) to anybody in their group(s).
IndividualJobAssign	User can assign any job to themselves that is assigned to their group, and also back to their group from themselves.
IndividualStepAssign	User can assign any step to themselves that is assigned to their group, and also back to their group from themselves.
ManageAOI	User can modify the Area of Interest on a job.
ManageAttachments	User can add/remove attachments on a job.
ManageDataWorkspace	User can choose the data workspace for a job.
ManageDependencies	User can add/remove/modify dependencies on a job.
ManageExtendedProperties	User can modify extended properties on the job.
ManageHolds	User can add/remove holds on a job.
ManageLinkedProperties	User can modify (add/modify/delete) linked or related properties on the job.
ManageQuery	User can manage (add/remove/modify) their own personal queries.
ManageReplication	User can manage repository replication. User can execute Clear Job Replication, Import Job Data, Export Job Data, Replicate Job Data, and Synchronize Job Data geoprocessing tools without AdministratorAccess privilege.
ManageVersion	User can modify the version that the job is pointing to and create the version using the UI.
ManageWorkflow	User can modify the workflow when the job is created before committing the workflow for execution.
OfflineJobOverride	User can bring online a job taken offline by another user.
UpdateProperties	User can update properties on a job.

It is not advised that you delete any of these privileges. If any are missing, the functionality it allows will be missing from the application. You are able to add more privileges to the system, but these privileges will only be enforced in custom extensions you create for Workflow Manager (Classic).

Complete these steps to manage privileges:

1. Start ArcGIS Workflow Manager (Classic) Administrator and connect to your Workflow Manager (Classic) database.
2. Expand Security > Privileges.

   If you imported the minimum or quick-start configuration, you will see privileges listed.

3. Right-click a privilege and click Edit Item.

   The Privilege Properties dialog box appears.

4. Update the Description as necessary.
5. Click the Groups tab.
6. Add or remove groups from having the privilege.
7. Click OK to save changes and close the Privilege Properties dialog box.