Convert labels to annotation—ArcGIS Pro

Geodatabase annotation is stored as an annotation feature class in a geodatabase. You can convert labels to annotation using the Convert Labels To Annotation tool. When converting labels to annotation, you must decide whether to create standard or feature-linked annotation features.

Storing feature-linked annotation in a geodatabase creates a relationship between the annotation and the feature it annotates. Then, if you move the feature, the annotation moves with it. If you delete the feature, the annotation is also deleted. If you change the attribute of the feature on which the annotation is based, the text of the annotation changes.

Note:

Labels can also be converted to graphic text in the map using the Convert Labels To Graphics tool. Graphic text is useful for adding simple text to a map but has limitations with editing and storage.

Similar to converting labels to annotation, you can convert unplaced labels to nonvisible graphics and then display and edit them.

Prepare labels for conversion to annotation

You must set scale and label properties carefully, as they determine the size, position, and appearance of the new annotation.

Before converting labels to annotation, pay attention to the following scales:

The current map scale—This scale appears in the Scale box at the bottom of the Map view.
The map reference scale—This is the scale at which feature symbology and dynamic labels appear on the screen at their specified symbol size.

Annotation is created to have the same size and position as the labels you convert. When you convert labels to annotation, the annotation reference scale for the new feature class is taken from the map reference scale, if set. If the map reference scale is not set, the annotation reference scale for the new feature class is taken from the current map scale.

Selection is honored by the Convert Labels To Annotation tool. If features are selected, only labels for those features are converted to annotation.

If you encounter issues with memory usage while converting labels to annotation, only convert the labels within the displayed extent or use the Tiled Labels To Annotation tool to convert labels to annotation for layers in a project based on a polygon index layer.

If you encounter the map graphics storage limit of 4,000 elements or 10 MB when converting labels to graphics, only convert the labels for a single layer instead of the entire map, convert labels for a smaller extent, or create an SQL query to label and convert fewer features.

Convert labels to annotation

The Convert Labels To Annotation tool converts labels to annotation for a single layer or for the entire map.

To convert labels to annotation, follow these steps:

Add the data to your map that helps you determine the best size, placement, and appearance of the labels you want to convert to annotation.
Zoom to the scale at which you will normally view the annotation, regardless of whether you'll view it in ArcGIS Pro or on a hard-copy map.
In the Contents pane, right-click the map name and click Set Reference Scale.
This sets the reference scale to be equal to the scale you zoomed to in the previous step.
Symbolize features.
Display labels and set their size, position, and appearance.
Choose label priority, label and feature weights, and label placement options to increase the number of labels that are displayed before converting.
Some labels may not be displayed on the map currently because there is no room for them. You can still convert these labels, but to display them with the new annotation, you must manually place each one after the conversion.
Open the Convert Labels To Annotation tool to convert the labels to annotation. Click Convert Labels To Annotation in the Labeling group on the Map tab, or open it from the Annotation toolset in the Cartography toolbox.
You can also open the tool by right-clicking a layer in the Contents pane. This defaults the setup of the tool to convert for a single layer.
Specify whether you're converting labels to annotation for all labeled layers in the map or for a single layer.
If converting for a single layer, that layer must be specified and be present in the map.
Decide which extent contains all the labels you want to convert. Specify this on the Convert Labels To Annotation tool.
- Current Display Extent —The extent will be based on the active map or scene.
- Draw Extent —The extent will be based on a rectangle drawn on the map or scene.
- Extent of a Layer —The extent will be based on an active map layer. Choose an available layer or use the Extent of data in all layers option. Each map layer has the following options:
  - All Features —The extent of all features.
  - Selected Features —The extent of the selected features.
  - Visible Features —The extent of visible features.
- Browse —The extent will be based on a dataset.
- Intersection of Inputs —The extent will be the intersecting extent of all inputs.
- Union of Inputs —The extent will be the combined extent of all inputs.
- Clipboard —The extent can be copied to and from the clipboard.
  - Copy Extent —Copies the extent and coordinate system to the clipboard.
  - Paste Extent —Pastes the extent and coordinate system from the clipboard. If the clipboard does not include a coordinate system, the extent will use the map’s coordinate system.
- Reset Extent —The extent will be reset to the default value.
Decide whether to convert the labels from all layers into a single output feature class or to create a single output annotation feature class for each layer.
If the Convert labels from all layers to a single output feature class option is checked, you can specify whether to merge similar label classes or to maintain all label classes. These options are only available when creating annotation that is not feature linked.
To convert labels into an existing annotation feature class, use the Annotate Selected Features tool.
Once converted, annotation feature classes can be appended using the Append tool if the schemas are the same or the Append Annotation Feature Class tool if the schemas are different.

Place unplaced geodatabase annotation features

By default, unplaced annotation is not displayed on the map. Complete the following steps to place unplaced geodatabase annotation features:

To draw the unplaced annotation, expand the group layer, then right-click the annotation feature class in the Contents pane and click Symbology to open the Symbology pane. Check the Draw unplaced annotation check box to draw the annotation using the specified color.
On the Edit tab, click the Attributes button in the Selection group to open the Attributes pane.
Select the unplaced annotation feature to place and change the value of the Status field from Unplaced to Placed in the Attributes pane.
Optionally, use the editing tools from the Tools gallery to edit the annotation feature.

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