Add speaker notes

Speaker notes are optional reference text for pages in a presentation that can keep you on track during a presentation without relying on a full script. They can also include prompts to start a video, or switch to a co-presenter, for example. Speaker notes are added when a presentation is made and are viewed when presenting in full screen in presenter mode. The notes are not visible to the audience.

Speaker notes are saved with a presentation and when it is shared as a presentation file (.prsx).

Add speaker notes to a page

You add speaker notes to any presentation page from the Speaker Notes panel. The panel can be hidden if necessary.

To add speaker notes to a presentation, complete the following steps:

1. In a presentation, select a presentation page from the Contents pane.
2. On the Presentation tab, in the Show group, click the Notes button .

   The Speaker Notes panel appears inside the presentation view next to the page you are currently editing. The panel cannot be repositioned but it can be made wider.

3. Click in the text box area of the Speaker Notes panel to type the text for the current page.
4. Optionally, apply text formatting from the options in the Speaker Notes panel, including bold , italic , underline , bullets , and numbering .

Note:

Subbullets and subnumber bullets are not supported in the speaker notes text editor.
5. Select another page in the presentation to review or type new speaker notes for that page.
6. Click outside the text box area to commit the edits to the presentation.
7. Click the Notes button to hide the panel.

Use speaker notes while presenting

Speaker notes are visible in presenter mode in a full screen presentation. You can scale the font size of the speaker notes to ensure that they are legible while you present.

To use speaker notes when presenting to an audience, complete the following steps:

1. On the Presentation tab, in the Playback group, check the Presenter Mode check box.
2. On the Presentation tab, in the Playback group, click the Full Screen button to start the presentation.

   Alternatively, use the Alt + F keyboard shortcut to start full screen mode.

   The audience view displays on the monitor specified in the Full Screen drop-down list. The presenter view displays on the next available monitor. The speaker notes in presenter view appear in a read-only text box below the preview of the current page being displayed in full screen.

3. Optionally, click either Increase Font Size or Decrease Font Size to scale the notes in presenter mode.
4. Click End Presentation at the upper corner of presenter mode, or press Esc on your keyboard when you are finished presenting in full screen.
5. Optionally, select a page in the Contents pane, and click Notes to open the speaker notes panel to make updates.